Josh LanceJosh Lance
Part 2 – Xero In On Xero: Xero Projects

Part 2 – Xero In On Xero: Xero Projects

Last week you were introduced to Xero Projects, one of Xero’s newest features.  In part 1, you learned how to create a project and add tasks and expenses.  In this post, we will dive into the next section in the projects screen, the Time section:

There are a couple of different ways you can record time against the project.  The first way is in the project screen. You can click that same Add button like we did for Tasks & Expenses, and choose Time Entry. In the time entry screen, you can add the amount of time that needs to be recorded, the date the activity occurred, the task related to this project, and a description of the work.

Another way to add time is to select the Time Entries submenu under the Projects menu.  By going this route, you are able to see all open projects and pick the project you want to add time for. In addition, you can also track time through the Xero Projects app on your phone.  The Xero Projects app allows you to track time in a similar fashion as accessing Xero through a browser, but you also have the option to start and stop a timer and then assign that time to a project.  You can grant staff access to projects in order to use the app or login through the browser to track their time and apply to relevant projects.

Once you have recorded all of your time for the project, you will see all of the time entries listed in the Time section.  Each time entry will show when it happened and the description of the time. 

If you go back to the Tasks & Expenses section, you can see how the time was allocated to each task and what tasks were over budget or under budget.


In our third and last installment of the Xero Projects series, coming soon, you will learn about the Invoices section.  In the meantime, reach out if you have any questions!

About Josh Lance

A licensed certified public accountant (IL) and Chartered Global Management Accountant, Josh is also a family man who calls Chicago home.  Before venturing on his own with a mission to help small businesses, Josh spent his early career at a top-10 national public accounting firm before working at an ultra high net worth family office.  Josh is also an adjunct professor at Northwestern University in Evanston, IL.  He enjoys making wine at home, cooking, traveling, and cheering on his favorite football and soccer teams. Josh was honored by being selected to the 2017 class of the AICPA Leadership Academy and was named as one of the 40 under 40 in 2017 by CPA Practice Advisor.